Privacy Policy

Effective Date: October 2025.

1. Introduction

Pineapple HR ("we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you visit our website [insert website URL], in accordance with UK data protection laws including the UK GDPR, Data Protection Act 2018, PECR, and the Data (Use and Access) Act 2025.

2. What Data We Collect

We may collect and process the following types of personal data:

  • Identity Data: name, job title, organisation

  • Contact Data: email address, phone number

  • Technical Data: IP address, browser type, operating system

  • Usage Data: pages visited, time spent on site, interactions

  • Marketing Data: preferences for receiving communications

3. How We Collect Your Data

We collect data through:

  • Direct interactions (e.g. contact forms, newsletter sign-ups)

  • Automated technologies (e.g. cookies, analytics tools)

  • Third-party sources (e.g. LinkedIn, business directories)

4. Legal Basis for Processing

We process your personal data under the following lawful bases:

  • Consent (e.g. for marketing communications)

  • Contractual necessity (e.g. responding to enquiries)

  • Legal obligation

  • Recognised legitimate interests under the DUAA (e.g. fraud prevention, website functionality)

5. Cookies and Tracking Technologies

We use cookies to enhance your experience. Under the DUAA, we may use certain cookies (e.g. analytics, functionality) without explicit consent. You can manage cookie preferences via your browser settings.

6. How We Use Your Data

We use your data to:

  • Provide and improve our services

  • Respond to enquiries

  • Send newsletters and updates (if opted in)

  • Analyse website usage

  • Comply with legal obligations

7. Data Sharing and Transfers

We do not sell your data. We may share it with:

  • Service providers (e.g. hosting, email platforms)

  • Legal or regulatory authorities (if required)

  • Third parties in connection with business transfers

We ensure appropriate safeguards for international data transfers, in line with UK GDPR and DUAA provisions.

8. Your Rights

You have the right to:

  • Access your personal data

  • Request correction or deletion

  • Object to processing

  • Withdraw consent

  • Lodge a complaint with the ICO

We will respond to requests within one month and conduct a reasonable and proportionate search, as per DUAA guidance.

9. Data Retention

We retain personal data only as long as necessary for the purposes stated, or as required by law.

10. Security

We implement appropriate technical and organisational measures to protect your data.

11. Changes to This Policy

We may update this policy from time to time. The latest version will always be available on our website.

12. Contact Us

If you have any questions or concerns about this policy or your data, please contact:

Emma Bell
Pineapple HR
Email: emma@pineapple.co.uk
Phone: 07835383892